Record Retention Policy

Pursuant to section 200.333 Retention requirements for records in the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, the Office of Research and Sponsored Programs (ORSP) will maintain expired sponsored project (awarded proposal) files for three years, unless a longer retention period is specified by the sponsor or award agreement.  The three-year window begins after the submission of the final financial report. ORSP files typically include an original or copy of the award, other correspondence with the sponsor, subawards/subcontracts, if applicable, as well as original and revised budgets. In general, paper copies of technical proposals are not printed since access is available on-line. ORSP files do not include copies of invoices or financial reports, which are maintained by Financial Services in accordance with their policies, but for no less than the retention period stipulated by federal guidelines.

ORSP will retain pending proposal files in Cayuse. If a proposal is still pending after a year, ORSP will contact the PI to determine its status.